Recording requires consent, purpose and controlled access.

Phase 1 status

Automated Google Meet creation and recording retrieval are not active in this release.

Before recording

The student and tutor must be informed that recording is enabled, why it is required, who can access it and how long it will be retained. Required consent must be stored.

Permitted purpose

Approved recordings may support student review, mentor quality, dispute resolution or learning continuity. They must not be published or reused for marketing without separate permission.

Access

Only the authorised student, assigned tutor and approved administrative roles should receive access. Access should be removed when no longer required or when the related programme entitlement ends.

Retention and deletion

The organisation must approve a retention period and deletion process before recording is activated. Access and administrative actions should be logged.

Policy status: Operational draft for future Google Meet integration. Legal and privacy review is required.